Welcome to South Oaks Hospital Medical Records Department

All requests for medical records must be made in writing and all requests require 7-10 days to process. Please request only what is necessary as you will be charged $0.75 per page for copying when requesting records.  Kindly click here to download the release form. To better assist you, please see steps below in completing the form.

Also available is a Discharge Summary which includes the following information; Reason for Admission, Laboratory Studies, Course in Hospital, Diagnosis and Aftercare.   This Discharge Summary will be sufficient for most needs and the fee for this summary of your stay is $10.00.

  • Please note that if you are requesting records to be sent to your next treatment provider there will be no charge for the release of your discharge summary/s to that provider.

To assist you in completing the form, follow these steps:

  1. Download the release form and complete it in its entirety.  
    Make sure to include:
    • Full name and date of birth
    • Your current address
    • To whom the records are to be sent (Name, address, telephone and fax numbers) in #7
    • Specific information to be released (#8). Be sure to initial in section 8 (right side) the appropriate information to be released (Alcohol/Drug Treatment, Mental Health Related Information, and/or HIV-Related Information). If you do not initial this section, and your records contain any of this information, we will be unable to release them.
    • Be sure to sign and date at the bottom near the “X”.
  2. Once completed you can:
    • Fax us the form at: 631-264-4221
    • Scan the signed form and email to us at:
      sohmedicalrecords2@northwell.edu
    • Mail it to:
      South Oaks Hospital
      400 Sunrise Highway
      Amityville NY 11701
      Attn: Medical Records
    • Or you may present your release in person at South Oaks Hospital, Valentine Hall, and ask the receptionist to call a representative from the Medical Records Department.

If you should have any questions or request additional information, email us directly at:sohmedicalrecords2@northwell.edu.

The Medical Records Department is open Monday through Friday from 8:30am to 4:30pm. Requests will be processed within 7-10 business days, as per New York State Law. If the records are being sent to a facility or to a treatment provider, there is no fee and we will send the records as quickly as possible. If you are requesting the records for yourself or for any other non-patient care request, we will process the request and notify the receiving party of the fee amount. Once payment is received the records will be promptly sent out.

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